What does a battery passport cost?

The Batteries Regulation sets no fee for the battery passport. The costs come from the work behind it: obtaining data, creating and hosting passports, printing labels, registering in the EU registry and maintaining everything over the battery's lifetime. This article shows the individual components and works through examples with our plans.

The cost components

• Data collection: requests to suppliers, follow-ups, translations and, in some cases, your own measurements if performance values are missing.
• Internal time: clarifying category and role, setting up models, checking values, releasing passports. The first model takes longest; further ones reuse much of the master data.
• Software and hosting: creating, publishing, access levels and versions. The passport must remain available even if your company ceases to exist (Art. 78(e)).
• Labelling: label material, printing or engraving and integration into production or goods receipt.
• EU registry: registration is free. Costs arise for the qualified electronic seal from a trust service provider, plus your time for EU Login and verification.
• Maintenance: updates when models change, status changes and new passports after repurposing.

What must be free

• Whoever reads the passport pays nothing. Consumers, economic operators and other actors get access free of charge within their access rights (Art. 78(b)).
• Suppliers of cells and modules must provide manufacturers with the necessary information and documentation free of charge (Art. 39).
• The EU registry charges no fees.

Our plans

• Pilot: free, 1 model, 10 passports per year, with a test-data notice on the passport page.
• Starter: €59 per month, 5 models, 500 passports per year.
• Business: €149 per month, 15 models, 5,000 passports per year, with supplier data requests via link.
• Pro: €349 per month, unlimited models, 25,000 passports per year.

All prices are net, and there is no setup fee. If you pay yearly, you pay ten monthly prices. Above the yearly quota, each additional passport costs a one-off €0.25 (Starter), €0.12 (Business) or €0.06 (Pro).

Example calculations

1. Importer of e-bike batteries, 3 models, 400 batteries a year: Starter paid yearly costs €590 a year, just under €1.48 per passport.
2. Importer with 4 models, 2,000 batteries a year and suppliers in China: Business paid yearly costs €1,490 a year, about €0.75 per passport, including supplier requests via link. Starter would be cheaper at €590 plus 1,500 × €0.25 = €965, but then you collect the supplier data yourself.
3. Manufacturer of home storage systems, 12 models, 8,000 units a year: Business paid yearly costs €1,490 plus 3,000 × €0.12 = €360, together €1,850 a year, a little over €0.23 per passport. Pro at €3,490 a year only pays off here from about 21,700 passports a year or with more than 15 models.

Labels, the seal and your internal time come on top in all examples.

Planning internal time realistically

The biggest item is usually not the software but data collection. Answers from abroad often take weeks, and the first data set is rarely complete. So plan for follow-up questions and start well before 18 Feb 2027. You import serial numbers by CSV, and the passports per battery are then generated automatically from the model.

How to keep costs down

• Include the data delivery in the purchase order or supply contract.
• Use existing documentation: you have had to state the performance values under Art. 10 since 18 Aug 2024.
• Maintain passport, label and declaration of conformity from the same data, so nothing is entered twice.
• Test one model with the free Pilot before choosing a plan.
• Pay yearly once your volumes are stable.